Initial Ergonomic Risk Assessment

Conducting an Initial Ergonomic Risk Assessment (IERA) is a crucial step in identifying and reducing potential workplace hazards related to ergonomics. Before evaluating specific risk factors, it is important to first gather comprehensive information about the work tasks and environment. This ensures that any risks contributing to musculoskeletal disorders or other ergonomic-related issues are properly addressed.

The key components of an Initial Ergonomic Risk Assessment include:

      • Musculoskeletal discomfort screening and assessment (Appendix 3 – “Guidelines on Ergonomics Risk Assessment at Workplace 2017”)
      • Ergonomics Risk Assessment checklist (Appendix 6 – “Guidelines on Ergonomics Risk Assessment at Workplace 2017”)
      • Walkthrough survey of the work environment (Observing the tasks)
      • Taking videos and photographs of the workers carrying out the tasks
      • Comprehensive reporting of findings and recommendations

Tools Used in an Initial Ergonomic Risk Assessment

An Initial Ergonomic Risk Assessment must be carried out by an Ergonomic Trained Person (ETP) in accordance with the Guidelines of Ergonomics Risk Assessment at the Workplace 2017. These guidelines provide a detailed checklist covering all ergonomic risk factors in the workplace.

The process generally involves:

      • Employee feedback and observations (Interviews)
      • Task analysis (Photographs and Videos)
      • Workstation evaluation (Measurements / Observation)

Employee Feedback and Observations

      • The assessment begins with employee engagement. Workers who perform the tasks are interviewed to gather feedback on any discomfort, pain, or challenges experienced during their work.
      • In addition, employees are observed in real-time while performing their tasks. This helps the assessor identify risk factors that may lead to musculoskeletal discomfort, fatigue, or other ergonomic symptoms.

Task Analysis

Task analysis is a vital part of IERA. Here, the assessor reviews the nature of tasks, how often they are performed, and the physical requirements involved.

This includes evaluating:

      • Awkward postures
      • Static and sustained postures
      • Forceful exertions
      • Repetitive movements
      • Duration and frequency of tasks

The assessor also examines the tools, equipment, and machinery used to determine whether they contribute to ergonomic risks.

Report Making and Presenting to Client

Following the assessment and the collection of workplace data, the report preparation process begins. The report will typically include:

      • Company details – background information on the organization being assessed.
      • Existing good practices – documentation of positive ergonomic practices already in place.
      • Task descriptions – clear outlines of the tasks performed by employees.
      • Task analysis – an evaluation of the physical and ergonomic demands of each task.
      • Recommendations – practical solutions and improvement strategies to reduce risks and enhance workplace ergonomics.